What is AI procurement software?

AI procurement software uses AI agents to run the buying cycle instead of just recording it — triaging purchase proposals, ranking vendors, sending and chasing RFQs, comparing quotes and drafting the purchase order. Likwid's Procurement Autopilot does all of this and hands you the decisions, so a purchase that took days of manual chasing is ready to approve in minutes.

How is AI/ML procurement software different from a normal procurement tool?

A normal e-procurement tool is a form and a dashboard — you still do the work. AI/ML procurement software does the work: it learns which vendors are reliable from your order history, reaches them by email and voice AI, normalises quotes to landed cost, flags anomalies, and drafts the PO. You review exceptions and approve, rather than keying in every line.

Does the AI buy anything without me?

No. Everything the agent proposes is a reversible draft — the money gate is always a human approval. It can auto-clear routine, low-risk indents to a draft state, but nothing is sent to a vendor and no money moves until you approve. You always see the full list and can override any decision.

How does the agent reach vendors?

By email and voice AI. It sends the RFQ by email and follows up with a voice-AI call, captures the quote, and chases vendors who go quiet — so you're not the one following up over three days. Everything the vendor says is logged against the PO.

Can it work with my existing ERP — SAP, Tally or Odoo?

Yes. Likwid runs alongside your existing stack: it reads your purchase indents and item/vendor data and writes the approved PO back. You don't have to replace SAP, Tally or Odoo to start — you can begin with just the procurement workflow.

How fast can we go live?

Most teams are live in about three weeks. The open-source core connects to your item and vendor history, and you're running your first agent-led purchase — from indent to PO — inside the first month.

AI Procurement Software

AI procurement software that runs the whole purchase

An AI agent triages the buy proposals from your supply chain planning, ranks the right vendors, and runs the sourcing over email and voice — sending RFQs, chasing quotes and negotiating — then drafts the purchase order for you to approve.

Book a demo Watch it run

Part of the Likwid manufacturing ERP · runs alongside Tally, SAP & Odoo · open-source core · live in about three weeks

app.likwid.co.in/procurement

Purchase Requisition Prediction ARIA forecast

Items where the demand forecast or current stock needs a purchase. Indent raises a purchase requisition; the agent takes it from there.

Item	Current	Min	Forecast	Suggested	Urgency
Amoxicillin Trihydrate (API) RM-AMX-0188% conf.	1,200 kg▼ below min	2,000 kg	3,400 kg	2,300 kg	Critical
Empty Gelatin Capsules · Size 0 PK-CAP-0084% conf.	42,000 No	80,000 No	1,20,000 No	90,000 No	Urgent
Aluminium Blister Foil PK-FOIL-0282% conf.	320 kg▼ below min	600 kg	540 kg	320 kg	Critical
Paracetamol IP RM-PCM-0485% conf.	8,400 kg	5,000 kg	6,900 kg	—	Planned
HDPE Bottles · 100 ml PK-BTL-1080% conf.	18,000 No	25,000 No	30,000 No	14,000 No	Urgent

4 indents selected · 1 min-stock update

CancelApply

Autopilot

running

Amoxicillin (API) · Metalink Co.

Analyse

2Match vendors

3Optimise

4Generate PO

Order total₹4,18,600

The procurement grind

Buying is where the week disappears.

Not the deciding — the chasing. It starts the moment your material plan drops a buy list: vendors, quotes, follow-ups, and a purchase order typed by hand at the end of it.

800 lines, one pair of eyes

An MRP run throws out hundreds of buy proposals. At 10–30 a person can eyeball them; at 800, ‘review’ quietly becomes ‘approve everything’ — and the wrong quantities ship.

Quotes chased over email and calls

Six to eight vendors get emailed and called, quotes trickle back over two or three days, and someone re-types them into a sheet to compare on price and lead time.

No memory of who's actually good

The vendor who was late twice last quarter gets the same RFQ as the reliable one. Price, lead time and reliability live in someone's head, not the system.

POs typed by hand, late

Once a vendor is picked, the PO is keyed in by hand and emailed — hours of work per cycle, and the errors ride along into the order.

The complete cycle

From a buy list to sent POs — for every SKU

Triage the pile. Eight hundred buy proposals become the few dozen that need a human — the rest bucketed and cleared.

Purchase Indents

812 indents

Item	Current	Required	Indent	Urgency
Amoxicillin Trihydrate (API) RM-AMX-01	1,200 kg	3,400 kg	2,300 kg	Critical
Empty Gelatin Capsules · Size 0 PK-CAP-00	42,000 No	1,20,000 No	90,000 No	Urgent
Aluminium Blister Foil PK-FOIL-02	320 kg	540 kg	320 kg	Critical
Paracetamol IP RM-PCM-04	3,100 kg	7,300 kg	4,200 kg	Urgent
HDPE Bottles · 100 ml PK-BTL-10	18,000 No	32,000 No	14,000 No	Planned

Autopilot triage running

771

Auto-cleared

Need review

Insufficient data10 items

Below safety stock18 items

Firm-order pull13 items

Grouped, biggest first — you review 41, not 812.

Reach every vendor. RFQs go out by email and voice AI at once, and the agent chases the quotes so you don't.

RFQs in flight

EmailVoice AI

Amoxicillin Trihydrate (API)

Metalink Co.Quoted

BioSource LabsQuoted

Sun APIChasing

Empty Gelatin Capsules

CapsuleProQuoted

Metalink Co.Sent

Aluminium Blister Foil

FoilTechQuoted

Aluma SupplyChasing

Across all 41 items · the agent chases every open quote automatically.

Compare on more than price. Every quote is scored on turnaround, price, payment terms and the vendor's own track record.

Vendor scoring · Amoxicillin Trihydrate (API)

quoted + historical data

Vendor	TAT	Pricing	Payment terms	History	Score
Metalink Co.	9.4	8.6	8.0	9.5	89
BioSource Labs	7.8	9.2	7.5	8.1	82
Sun API	8.9	7.4	9.0	7.6	80

Weighted on turnaround, price, payment terms and the vendor's own track record · scored the same way across all 5 SKUs.

Pick the best, not the loudest. The highest-scoring vendor per item is selected automatically — with the reason shown.

Selected vendors

highest score per item

Amoxicillin Trihydrate (API)

Best turnaround + track record

Metalink Co.89

Empty Gelatin Capsules · Size 0

Best price with net-45 terms

CapsulePro86

Aluminium Blister Foil

In-window lead time, low price

FoilTech84

Paracetamol IP

Reliable on large API orders

Sun API88

HDPE Bottles · 100 ml

Consistent history, fair price

BottleWorks83

Send them all. One PO per vendor, emailed in minutes — hundreds of indents cleared in an afternoon.

Procurement Autopilot · sending POs

47/47 POs

PO emailed to Metalink Co.2 items₹4,76,840

PO emailed to Sun API1 item₹5,04,000

PO emailed to CapsulePro1 item₹1,26,000

PO emailed to BottleWorks1 item₹98,000

+ 43 more vendor POs emailed automatically

run complete

812 → 47 POs

all sent · ≈ 40 minutes, not weeks

The product

This is what your team sees

The real procurement screen — your approved buy list, and the Procurement Autopilot that runs it. It opens on its own and fires one purchase order per vendor, back to back — clearing 800+ indents in an afternoon instead of weeks of vendor calls — the volume that distribution demand throws at a buying team. Click any row to watch the per-item agentic flow instead.

app.likwid.co.in/procurement

Items Reviewed

Need Order

Can Procure

₹7,00,840

Est. Cost

Bulk POs

Purchase Indents4Purchase OrdersCompany Details Filters

Item	Current Stock	Required	Indent Qty	Est. Cost	Action
Amoxicillin Trihydrate (API) RM-AMX-01	1,200 kg	3,400 kg	2,300 kg	₹4,18,600	Create PO
Empty Gelatin Capsules · Size 0 PK-CAP-00	42,000 No	1,20,000 No	90,000 No	₹1,26,000	Create PO
Aluminium Blister Foil PK-FOIL-02	320 kg	540 kg	320 kg	₹58,240	Create PO
HDPE Bottles · 100 ml PK-BTL-10	18,000 No	30,000 No	14,000 No	₹98,000	Create PO

What changes

The work the software finally carries

812 → 0

proposals you review

the routine ones auto-clear to a draft

0→0 days

of quote chasing

the agent follows up, not you

of POs auditable

every vendor, price and approval logged

~0 wks

to go live

alongside your existing ERP

Illustrative of how the system is designed to behave — actual figures depend on your catalogue, vendor base and starting point.

Under the hood

Not a form. An agent that does the buying.

Agent

Voice AI

One RFQ — sent by email, followed up by a voice-AI call, and chased until it's answered.

Why Likwid

Automation you can actually trust with money

You stay in control

Nothing is bought without your approval. Every recommendation is a reversible draft, and every decision is logged and auditable.

It runs on your stack

Works alongside Tally, SAP or Odoo — the agent reads your indents and writes back the PO. No rip-and-replace to get started.

Live in about three weeks

Open-source core, connected to your item and vendor data. Most teams are running their first agent-led purchase inside three weeks.

Questions

AI procurement software, answered

One part of a bigger system

Explore the rest of the platform

Inventory Management

Forecast demand, catch reorder points and replenish across warehouses.

Production Planning

Sequence the floor and re-plan the moment a machine goes down.

Manufacturing CRM

Leads to dispatch, pipeline wired straight to production.

Supply Chain Planning

Regional demand to a company S&OP plan, procurement and redistribution.

JACK AI Agent

Ask the ERP in plain language — it runs the command.

Accounting

Books that reconcile themselves, with true per-unit cost.

MRP Software

BOM to time-phased purchase plan, exploded automatically.

Supply Chain

Plan across suppliers, plants and warehouses as one chain.

See it run a purchase on your own catalogue

A 30-minute walkthrough — from your buy proposals to a drafted PO, live — see the agentic ERP run the whole cycle.

Book a demo View pricing